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2016-2017 Student Internship
The Dayton Art Institute is an Affirmative Action/Equal Employment Opportunity Employer
The Dayton Art Institute’s Student Internship Program is designed primarily for undergraduate, graduate, and postdoctoral students and is intended to provide valuable insight and first-hand knowledge to those invested in pursuing a museum or non-profit industry position. By serving as an assistant to mid- and senior level museum employees, students will learn about our mission, vision, key priorities, collections, and gain practical and theoretical training in organizational systems as well as participate in regular activities of the department.
Internships are available seasonally in the fall, winter, spring, and summer in a broad range of disciplines including building rental, curatorial, development, education, human resources, and marketing.
DURATION OF INTERNSHIP
Internships are designed to last 10-12 weeks or the equivalent of a school term or semester. Interns are expected to maintain a work schedule equivalent to 8-10 hours per week. Schedules are arranged to meet both the needs of the student and the museum. If a student requires a compressed short-term internship, 100 hours minimum will be expected.
Most internships are non-paid unless otherwise specified within the description. Internships may, however, be completed for course credit. Interns are responsible for providing the internship description to their advisors and for making all the appropriate arrangements to receive credit.
On occasion, a stipend-based internship may be funded by a grant, individual donor, foundation or organization. Stipends are not considered salary or compensation, but are awarded to help support an intern’s study, research and travel efforts during the tenure of their appointment. Interns awarded stipends must complete a W-9 and will receive a financial summary at the end of each calendar year. Interns are responsible for meeting their own state and federal tax obligations. Carefully review the internship posting to determine whether the position is unpaid or provides a stipend.
Read this section carefully and completely before submitting your application as some procedures have recently changed. Please Note: Incomplete application materials may not receive full consideration for an internship. In addition, calls and emails are not accepted regarding the status of internship applications.
REQUIRED APPLICATION MATERIALS
To apply, send internship application and letter of agreement, along with a cover letter, resume or curriculum vitae, and two letters of recommendation. If applicable, include your school’s requirements for credit with your application.
Email is the preferred method of applying, with all attachments in MS Word or PDF format only. Unless the posting instructs otherwise, all submissions should be e-mailed directly to firstname.lastname@example.org or by mail to:
The Dayton Art Institute
Attn: Monica Walker, HR/Administration Director
456 Belmonte Park North
Dayton, OH 45405-4700
The subject line of your email must include your full name, title of the internship for which you are applying, and season of the internship for which you are applying (for example: Monica Walker, Human Resource Department Internship, Summer 2016). Do not include the cover letter and resume in the body of your email.
Due to the size of your documents, writing samples or work samples—if applicable—may be sent separately. Letters of recommendation (also in MS Word or .pdf format) may be submitted by an academic instructor or advisor or from a current/recent employer. If submitted separately, the recommendation should be e-mailed directly to email@example.com or by mail to the address listed above. All recommendations submitted separately (whether sent by you or a third party) must include the applicant’s full name, title of the internship for which you are applying, and season of the internship for which you are applying (for example: Monica Walker, Human Resource Department Internship, Summer 2016). Do not include the letter of recommendation in the body of the email.
The complete application packet should be submitted 60 days prior to the proposed starting date (or as soon as possible). NOTE: Application review may not take place immediately and may take up to four (4) weeks due to the department’s schedule of activities.
Candidates selected for interviews will be notified via phone or email. Due to the high number of internship applications received, The DAI contacts only a small percentage of applicants.
Upon receipt, submissions will be acknowledged via email within 24-48 hours of receipt by the Human Resources Department. Thereafter, and only upon the direction of the host department, you will receive either an interview invitation or a letter advising that you are not a finalist for the internship in question. Those applicants selected for interviews will usually be contacted first via phone and follow-up with an email. (Note: we do not confirm— neither via email nor phone inquiry—receipt of recommendations that arrive separately from the original application.)
INTERNSHIP OPPORTUNITES FOR 2016-2017
Development Department Intern
Development internships are designed to expose students to donor data analysis – taking donor profile information and rating/scoring by data points/analysis in Excel; prospect research – online and print research; data entry into database; donor research and profile building; donor appeal analysis; and demographic analysis of attendance – gender, income, age, zip code, ethnicity, etc. Working under the supervision of one of the development staff members, interns contribute to a variety of projects, learn about the functions of the development department, and gain a deeper understanding on cultivating, maintaining, and strengthening donor relationships strategically through fund raising initiatives. Educational experience involving a statistics or computer science is preferred. Moderate to advanced Excel knowledge to manipulate data is necessary.
Education Department Intern: Summer Camp Assistant
Summer Camp internships are designed to expose students to the field of museum education by learning how to plan and manage an all-day art camp while providing college students with opportunities to apply classroom skills in a real-world environment. Responsibilities include assisting with camp registrations, weekly camp supply inventory/management, instructor requests and studio organization. Additional responsibilities include hands-on classroom instruction; preparing supplies and materials for classes; clean up; maintaining order of supplies in studios to leave the space ready for the next teacher; interacting with campers and parents through educational activities; assisting instructors with preparation and execution of projects and art activities.
Preferred Qualifications: Applicants must enjoy working with children of all ages; ability to engage children through planned activities; ability to work in a team environment and watch for ways to assist; familiar with a variety of art media and materials; college educational experience involving art education, education, museum studies or fine arts.
Duration of Internship:
The internship program runs between June 13 and August 5, 2016. Interns are required to work between 20 and 40 hours per week, with a 2 week minimum commitment.
To apply for this internship, interested applicants should send internship application, letter of agreement, cover letter describing applicant’s interest and experience with children in Pre K-9th grades, resume and four (4) references.
All submissions for Summer Camp Assistant should be emailed directly to firstname.lastname@example.org or mailed to The Dayton Art Institute, Attn: Alexandra Otte, 456 Belmonte Park North, Dayton, OH 45405.
Education Department Intern
Education internships are designed to expose college students to the field of museum education with practical work experience and in-depth training in the museum profession. Working under the supervision of one of the education staff members, interns contribute to a variety of projects, learn about the functions of the education and curatorial departments, and gain a deeper understanding of the museum’s permanent collection, special exhibitions and education programs for visitors of all ages.
Grant Writing Intern
Internships with the museum’s Grant Writer is designed to provide the intern with an educational experience in and exposure to the grant writing process; to prepare Grant Writing Intern for a potential career in nonprofit management, fundraising for arts and culture institutions, corporate community outreach, project management, writing/editing, and equivalent professions. Intern will come away with hands-on knowledge of how to develop a grant project from inception to completion. Further, intern will learn how to locate funding prospects, to generate proposals, and how to retain and build strong institutional relationships with foundations and governmental agencies, evaluate statistics for measuring outcomes, developing education proposals, research, etc.
Human Resources Interns
Human Resources interns gain exposure to the internal functions of the museum through a variety of projects in the HR department. Responsibilities include: assisting with the volunteer and internship programs, planning staff events and meetings, communicating with other interns, and formalizing and documenting HR procedures and operations. Candidates must be detail oriented, able to communicate effectively via email, and experienced in Word and Excel.
Special Events Intern
Special Events interns provide project support to the Marketing department. Responsibilities include assistance with special events including Art Ball, Oktoberfest, and other museum events. Intern will learn how to plan, coordinate and execute major events such as Art Ball and Oktoberfest, including procurement of corporate and media sponsorship, and food, beverage and artisan vendors. In addition, intern will assist in the management and logistics of the events; rental of tables, chairs, vendor and tent placement, set-up and teardown; work with museum team for additional duties related to events.
Registrar’s Office Intern
Interns within the Curatorial department gain exposure to the field of museum registration with practical work experience. Working under the supervision of the Registrar, interns contribute to a variety of projects, including inventories, data entry of museum records, cataloguing, and research on the museum collections. Educational experience involving fine arts, museum studies or art history is preferred.