Donor Privacy Policy | Dayton Art Institute

Revised June 2026

The Dayton Art Institute is committed to protecting the privacy of our donors. The Dayton Art Institute does not sell, trade or rent personal information about our donors with third-party organizations.

Data Collection

The Art Institute may collect the personal data of donors for a number of reasons:

to administer and maintain accounts relating to donations;
to facilitate fundraising;
to communicate with donors and potential donors concerning the museum and museum services; and
to comply with legal and regulatory requirements.

Please note this list is neither complete nor exhaustive.

Such personal information may include, but is not limited to: name, address, phone number, e-mail address and credit card number. In addition, The Dayton Art Institute keeps a record of each donor’sgiving history. This information is kept on file for IRS purposes and is also used to analyze overall giving patterns.

Recognition and Reporting

Where appropriate, and with the knowledge and consent of the donor, the museum may publicly recognize the receipt and purpose of an individual gift. However, unless desired by the donor, museum staff will not disclose the amount of such gifts, except where required by law. Data on donors and donation amounts may be aggregated and stripped of identifying information for reporting purposes (including grant applications and government filings) without the explicit consent of the donors.

Safeguards

Office policies are in place to safeguard donor information, including, but not limited to:

physical measures, including locked filing cabinets and restricted access to offices.
organizational measures, such as security clearances and limiting access on a “need to know” basis.
technological measures, such as the use of passwords and encryption.

Individual records are kept only as long as necessary.

Opt-Out Policy

An individual may withdraw his or her consent to collection, use or disclosure at any time, subject to legal or contractual restrictions and reasonable notice. The museum makes reasonable efforts to keep donor files complete, up-to-date, and accurate. Donors who wish to access, update or correct personal contact information, remove themselves from our mailing list or discuss a privacy concern with the museum can contact the Development Department by phone at 937-223-5277 or via email at info@daytonart.org.